Executive Assistant

AbbVie’s mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.

The Executive Assistant will offer general support to the General Manager (GM), Affiliate Leadership Team (ALT) and CAT in administration and organizational matters. Responsibility for selected key strategic projects.

Key responsibilities:

Support GM:

• Administrative tasks incl travel and expenses
• Management of the day-to-day business of the General Manager’s office
• Meeting planning and execution
• Coordination and execution of logistics for Business Exchange
• Planning and practical organization of All Employee Town Halls, virtual meetings
• Culture & communications support in collaboration with Ext Affairs
• Reviewing contracts and purchasing documents, setting up POs to support GM approval
• Administration of corporate legal documents and processes incl PoA and Annual Reports
• Administration of Crisis Management resources and liaison to EMEA Regional Security
• Administration of CAT meetings incl minutes

Support Affiliate Leadership Team:

• On-boarding of new ALT members
• Planning and execution of ALT meetings
• ALT agenda & minutes
• Supporting the HR and Finance departments, as well as the Market Access Director, External Affairs Director and Compliance Manager in selected administrative and organizational matters
Coordination of Assistant meetings in-house

Responsibility for selected key strategic projects:

Examples (scope and focus can vary over time depending on business needs);

• Driving, organizing AbbVie week of Well-being
• Organizer of Company-wide conferences (cycle meetings)
• Coordination of Company awards process incl nominations together with ALT

Qualifications and experience:

• Commercial education (professional certificate) or equivalent
• At least 3 yrs in senior administrative role, preferably in the pharma industry or similar
• High level of support and customer orientation
• Excellent time management and prioritization abilities
• Handles stress and pressure with grace
• Business fluent in German, English and French
Optional: Has extensive experience and deep knowledge of company business & operations

Critical skills required for the role:

• Strong communication skills
• High degree integrity and level of discretion
• Well organized with an ability to plan ahead of time and foresee upcoming needs
• Flexible with respect to tasks and time utilization
• Balance priorities to ensure effective time management
• Self-impelled and directed, with sharp attention to detail
• Adapt to varying levels of customer/stakeholder seniority
• Solutions-oriented
• Makes decisions and is able to act in ambiguous situations, with less than perfect information

AbbVie setzt sich dafür ein, fair zu handeln, Innovationen voranzutreiben, Leben zu verändern, unserer Gemeinschaft zu dienen und Vielfalt und Inklusion zu fördern. Es beschäftigt die qualifiziertesten Fachkräfte, ohne Käufer oder Bewerber aufgrund von Rasse, Hautfarbe, Religion, nationaler Herkunft, Alter, Geschlecht (einschließlich Schwangerschaft), körperlichen oder geistigen Behinderungen, Krankheiten, genetischen Informationen, Geschlechtsidentität oder -ausdruck, sexueller Orientierung, Familienstand, geschütztem Veteranenstatus oder einem anderen gesetzlich geschützten Status zu diskriminieren. BVIE-Richtlinie.