Junior Executive Assistant to the Executive Director

Vue: 123

Jour de mise à jour: 04-04-2024

Localisation: Genève Genève GE

Catégorie: Administratif / Commis / Assistant

Industrie: Staffing Recruiting

Niveau: Mid-Senior level

Type d’emploi: Full-time

Loading ...

le contenu du travail

Permanent role - Assistance of the Executive Director|Ensure full operational support to the other directors of department

About Our Client

Our client is a private foundation.

Job Description

Manage calendars which will include internal and external appointments.
Confirm meetings and coordinate with other assistants.
Prepare printable material and proactively identify meeting goals/priorities.
Coordinate travel arrangements including flights, visas/passports, cars, hotels, etc.
Determined how to pull an Executive out of a meeting in a professional way if a more pressing matter comes up.
Supervise a Junior Assistant including training and on-baording.
Maintain and organize files.
Book conference rooms for both internal and external meetings.
Interview other assistants and make hiring recommendations.
Create agendas and memo’s prior to meetings.
Manages incoming and outgoing calls as per needs
Manages relationships with externalized IT support and acts as a focal point for IT queries
Keeps IT inventories up to date (material, access rights and phone numbers), orders IT material and ensures follow up

The Successful Applicant

What’s on Offer

Permanent position.

Full time role.

Contact: Marine Moncozet

Quote job ref: JN-042023-6015749

Loading ...

Cliquez pour postuler pour un candidat gratuit

Loading ...

Loading ...

Loading ...