Senior Executive Assistant 100% (m/f)

Contenuto del lavoro

• The chance to work in a global luxury retail company|A modern workplace and a dynamic employer in the center of Basel

About Our ClientOur client offers you the opportunity to become part of a growth-oriented company. In your role as Executive Assistant, you will support 1-2 C-Levels and the management team with varied and exciting tasks and be responsible for a smooth daily routine. You will be working in an international environment and for a global company in the retail sector.Job Description

• Proactively manage the agenda of 1 to 2 executives, ensuring efficient scheduling and prioritization of tasks
• Plan and organize international travel arrangements, including visa requests, collaborating with an external travel agency for seamless logistics
• Take charge of managing travel expenses and department invoices, ensuring they align with the allocated budget
• Efficiently handle incoming and outgoing mail, emails, and calls, promptly responding and directing them as necessary
• Coordinate both internal and external meetings, conferences, and team activities, whether they take place locally or abroad
• Take direct responsibility for managing the executives’ agendas, ensuring they are well-organized and optimized
• Facilitate smooth communication and coordination processes, particularly with other executive assistants, to enhance efficiency and collaboration
• Complete and oversee administrative tasks such as correspondence and expense reports, maintaining accuracy and attention to detail
• Perform general office duties like filing, archiving, and organizing information as assigned
• Ensure understanding and adherence to standard policies and procedures, promoting consistency and compliance throughout the department

The Successful Applicant

• Completed commercial apprenticeship and extensive experience as a personnel/executive assistant at the management level
• Additional training as an executive assistant would be advantageous
• Excellent skills in English (written and oral), knowledge of other languages is an advantage
• Professional written and oral communication skills: The candidate must have exceptional communication skills to be able to communicate with various stakeholders effectively
• Excellent MS Office skills: To be able to perform various administrative tasks and handle data efficiently
• Strong organizational skills and ability to think quickly
• Exceptional ability to prioritize tasks effectively: The ideal candidate will have an excellent ability to prioritize and manage their workload, ensuring that the most important tasks are completed on time
• Displays reliability, discretion, and service-oriented skills
• Has a creative mindset and practical personality

What’s On OfferOur client provides a dynamic and modern work environment at a global level, with a long-term commitment to their employees. If you are looking for a position where you can take on responsibility and advance your career, we encourage you to apply. Don’t hesitate to reach out if you have any questions, and we look forward to hearing from you!Contact: Joy SchneiderQuote job ref: JN-042023-6003409