Payroll Officer

OVERALL JOB PURPOSE:

Perform full client payroll & HR related tasks throughout Switzerland

Supervise (Junior) Officers in their daily tasks

KEY ACCOUNTABILITIES:

Prepare monthly payroll for clients in various Cantons in Switzerland;

Ensure HR requests from clients are dealt correctly

Elaboration of periodic payroll reporting (pay slips, monthly summaries, accounting vouchers)

Perform all year-end closing related tasks;

Management of client relations for a portfolio of client entities;

Management of payroll associated tasks (tax, socal security, other insurances and liaise with third parties)

Management of payroll associated social security issues and liaising with public authorities and advisors

Ensure payroll related audits are conducted smoothly

Assistance to Accounting section for specific payroll issues

Control (4 eyes check) and back-up of an additional portfolio of client entities

Technical research on specific payroll issues

Setting up new payroll clients (whole process)

Implement policies as set down in TMF’s procedures manual and payroll procedures

Ensure HR requests from clients are dealt with expeditiously

Participate and liaise with CoSec department on HR topics related to Swiss law

Share with the team members their experiences related to HR Swiss laws, social security and tax;

Provide work status feedback to the manager on a regular basis

Propose new solutions to solve client’s issues.

CAPABILITIES:

Records their time accurately and within deadline in addition to approving time for others;

Understands TMF Group’s business lines, regulatory requirements and how the organisation is structured;

Understands and applies control and risk and governance frameworks consistently;

Is financially mindful of personal impact on the business;

Is responsible for debt collection and negotiation of fees with clients in area of accountability;

Will delegate work across the team as appropriate;

Will be expected to support less experienced staff;

Will share knowledge to ensure targets are met;

Builds and maintains relationships at all levels across the Group;

Will be mindful of cultural differences across a diverse organisation;

Communicates (verbally and through written work) information in a clear and concise manner;

Will manage stakeholders’ expectations with regards to delivery, escalating concerns as appropriate;

Puts colleagues/ clients at the centre of everything they do to ensure a positive experience;

Upholds the values of the organisation in all they do;

Acts with integrity;

Trustworthy team member who considers those around them;

Situational understanding of needs of role and will find solutions/ more efficient ways of working within

parameters.

KNOWLEDGE & EXPERIENCE:

Strives for high standards of delivery to clients.

Will generate ideas for improvement based on past experience.

Will keep up to date with business trends/ changes in law that will impact their role

Identifies and promotes opportunities to share knowledge.

Is aware of client contracts and what is W.I.P./ ’out of scope’ .