Office Assistant

☞ First Alliance Group

View: 61

Update day: 09-04-2024

Location: Zürich Zürich ZH

Category: Administrative / Clerical / Assistant Sales Consulting / Customer Service Information Technology Executive management Officer

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Job content

WER WIR SIND

First Alliance Group is a boutique wealth management firm based on Zurich and Hong Kong. See our website for further information: www.firstalliance.ch
    Arbeitsort
    Bleicherweg 10, Zurich
    Dauer
    Indefinite
    Pensum
    Office Assistant
    Bruttoeinkommen
    CHF 85000
    Unternehmen
    First Alliance Group
    Kategorie
    Absolventenstelle

AUFGABE

Overview:
  • Ensure the proper control and functioning of office infrastructure
  • Management of daily administrative tasks (non-client related)
  • Manage office suppliers (cleaning services, safe removal service, others)

Details:

  • Attend to main telephone/central line (covering all telephone lines during office hours 0830 – 1730 hrs)
  • Handle general tasks interfacing with the company’s accountants and It providers
  • Processing of general payments of company suppliers and partners
  • Management of petty-cash register incl. monthly preparation of accounting documents
  • Daily management of mail and courier services
  • Material supply management (office supplies, beverages, cleaning material incl. toilet, etc.)
  • Manage generals tasks with external service providers (cleaning service company, copier service provider, IT service provider, building maintenance persons, etc)
  • Manage office plants and other decorative pieces
  • Track absence and vacation of staff
  • Control of access badges to office
  • Handle inbound telephone calls and general inquiries to main office contact email
  • Reception and support of customers, partners, and other guests/visitors to the office
  • Business travel support for senior partners

ANFORDERUNGEN

English: excellent oral and written communication skills
German: fluent in verbal and writing
Experienced with handling clients on phone, email, and at office visits
Versatile, sociable, and fluid in a small-team environment
Handling skills in Microsoft Office tools (Excel, PP, Word, etc)

BEMERKUNGEN

Compensation: Fixed CHF 80’000 to CHF 90’000 p.a.depending on profile, plus discretionary bonus
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Deadline: 24-05-2024

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