Office Manager, Europe

Job content

Department:

511000 Executive - TTIL

Location:

Rapperswil-Jona, St. Gallen, Switzerland

Be a part of a global team that is inspired to make a difference in the lives of people living with rare disease.

At Travere Therapeutics, we recognize that our exceptional employees are vital to our success. We are a dedicated team focused on meeting the unique needs of rare patients. Our work is rewarding – both professionally and personally – because we are making a difference. We are passionate about what we do.

We are seeking talented individuals who will thrive in our collaborative, diverse, fast-paced environment and share in our mission – to identify, develop and deliver life-changing therapies to people living with rare disease. We stick by our values centered on patients, courage, community, and collaboration to pursue our vision of becoming a leading biopharmaceutical company dedicated to the delivery of innovation and hope to patients in the global rare disease community.

At Travere Therapeutics, we are in rare for life. We continue to courageously forge new paths as we move toward a common goal of elevating science and service for rare patients.

Responsibilities:

• Serve as a key liaison to employees, vendors, visitors, building landlord, building security, other building service providers and local agencies during onsite visits
• Manage subcontracted services (e.g., janitors, first aid, safety, food/beverage vendors, IT support)
• Handle all building management and facilities issues ensuring all office requests are handled in a timely manner
• Manage day to day activities in the Rapperswil office, including planning and scheduling of business meetings, booking meeting rooms, conference calls and events
• Manage reception area to ensure effective telephone and e-mail communications are directed to appropriate personnel and maintain a professional image for the office
• Act as Health and Safety representative for the facility and adhere to required guidelines and procedures, with special attention to the COVID-19 Swiss regulations in place
• Provide general administrative support such as managing office supplies and equipment, answering phones, mailing, filing and photocopying
• Create efficient office procedures, filing systems, reports and record keeping methods, as necessary
• Manage office expenses, including validating invoices against quotations, and process invoices for payment in collaboration with the Finance department
• Exercise creativity, initiative and understanding of the business objectives, independently manages systems and applications to prepare communications, budgets or other data displays
• Ability to take on additional tasks, projects and requests (as needed)
  
  

Education/Experience Requirements:

• Bachelor’s degree preferred
• Proficient user of MS Office Package
• Fluent in High German, (possibly Schwyzerdütsch as well) and English, another European language would be desirable
  
  

Additional Skills and Experience:

• The incumbent will embody Travere’s core values – accountability, entrepreneurial spirit, integrity, patient focus, scientific excellence, teamwork.
• Experience in a regulated start-up environment with a European footprint will be favored
• Minimum of 3-5 years of office administration experience; Facilities and HR experience preferred
• Proven ability to operate independently with initiative and minimal supervision
• Positive attitude, courteous and voluntarily helps with all employees, consultants, vendors and guests
• Energetic with the ability to multi-task and prioritize workload
• Excellent written and verbal communication skills
• Service-oriented and problem-solving skills with the ability to anticipate challenges
• Regularly works with time-sensitive and confidential information while exercising tact, diplomacy, and discretion in written and verbal communications
• Recognize opportunities / gaps / obstacles, apply analytical and creative thinking to address issues or find innovative solutions and see it through to completion by taking ownership and accountability
• Demonstrated intuition as a result of experience working through complex situations/issues
  
  

Travere Therapeutics, Inc. is an EEO/AA/Veteran/Disability Employer