Office Manager

Conteúdo do emprego

Manage team responsible for supporting office operations and ensure smooth effective and efficient operations of Edwards office. Oversee planning, construction and maintenance of office facilities and ensure compliance with internal and external standards and guidelines.

Key Responsibilities

• Plan construction/facilities projects and activities with accountability for successful completion within scope of project deliverable in partnership with corporate stakeholders to leverage expertise and align with global policies
• Manage vendor service providers (e.g., janitorial, landscaping, IT, electrical, plumbing) including price negotiation. Manage staff of third-party facilities services provider for day-to-day preventative maintenance, work requests, equipment repairs, quality/training compliance.
• Manage reception staff and ensure good guest experience for visitors, both internal and external.
• Ensure all facilities remain operational - maintenance of the access, support equipment is maintained in accordance with preventative maintenance system requirements. Ensure compliance with internal and external standard and guidelines.
• Car fleet management and procurement of office equipment & supplies
• Act as local Environmental Management System representative
• Lead annual fiscal planning; annual budget preparation, forecasting, analysis, reporting within assigned area of responsibility.
• Managing relationship with other external facility managers
• Proactively seek and deliver improved processes and tools to enhance productivity, lower costs, improve efficiency and better support the customer
• Other duties assigned by Leadership
  

Education And Experience

• Bachelor’s Degree in in related field
• 5+ years experience experience in a similar facility leadership role required
  

Additional Skills

• Extensive experience with building support systems including, electrical, HVAC and water systems required
• Experience supporting complex facility environments including assembly space, foodservice facilities, lab environments, and clean rooms.
• Experience managing operational expense budgets and forecasting
• Proven successful project management skills
• Excellent documentation and communication skills and interpersonal relationship skills including negotiating and relationship management skills with ability to drive achievement of objectives
• Strict attention to detail
• Ability to interact professionally with all organizational levels and proactively escalate issues to appropriate levels of management in the organization
• Ability to manage competing priorities in a fast paced environment
• Recognized as an expert in own area with specialized depth within the organization
• Expert understanding of related aspects of Facilities management processes and/or systems
• Ability to interact professionally with all organizational levels and proactively escalate issues to appropriate levels of management in the organization
• Ability to manage competing priorities in a fast-paced environment
• Ability to represent leadership on projects within a specific area interfacing with project managers and facilities management team
• Ability to consult in project setting within specific facilities management area
• Ability to provide facilities management leadership to outsourcing partners on a task level, and may participate on small scale RFP
• Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control
• Travel (day and overnight by car, air, train, etc.) will vary. Percentage of time is determined by Management