Programme Assistant, Women’s Peace and Humanitarian Fund (WPHF)

Programme Assistant, Women’s Peace and Humanitarian Fund (WPHF)

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Women’s Peace and Humanitarian Fund (WPHF) is a partnership between the United Nations and the civil society, which supports women led and women’s rights organizations working to build peace and provide humanitarian response throughout the world. Since the end of 2016, the WPHF has been supporting over 100 civil society organizations and is present in 12 countries or group of countries.

UN Women hosts the Secretariat of the Women’s Peace and Humanitarian Fund. The WPHF Secretariat provides support to the Funding Board, mobilizes resources from Governments, companies, foundations and individual, provides day to day support to Country Offices implementing WPHF programmes, ensures timely and quality monitoring and reporting. The Secretariat’s mandate is also to liaise with the Multi-partner trust fund Office on financial management. Finally, the Secretariat is also responsible for the WPHF Rapid Response Window (RRW) on women’s participation in peace processes, the WPHF Women Human Rights Defenders Window (WHRD Window), and the WPHF Global Learning Hub (L-Hub).

Under the overall supervision of the Head of the WPHF Secretariat – Policy Specialist, Peace and Security and Humanitarian section and with reporting to the Programme Associate of WPHF Secretariat on the day to day management, the Programme Assistant works with and provides support to the WPHF Secretariat global team for the effective implementation of programs consistent with UN Women rules and regulations. The Programme assistant works in close collaboration with the operations, programme and projects’ staff in UN Women Peace Security and Humanitarian Team in Geneva and HQs as required for resolving complex finance-related issues and exchange of information.

Provide administrative and logistical support to the management of the WPHF Rapid Response Window (RRW) and Women Human Rights Defenders (WHRD) Window

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
• Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations;
• Identify sources, and gather and compile data and information for the preparation of documents in collaboration with the WPHF Secretariat team.

Provide administrative support to the financial management of the RRW, WHRD window and overall WPHF secretariat

• Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects;
• Support the RRW and WHRD window coordinators in conducting capacity assessment, selection of INGOs, establishment and management of Partners agreement in PGAMS.
• Receive and review FACE forms and liaise with program colleagues and responsible partners to complete quarterly reporting, ensure expenditures are properly recorded in Atlas, and follow-up on requests for disbursement;
• Prepare non-PO vouchers for development projects;
• Create requisitions in Atlas for development projects.

Provide administrative support to the WPHF RRW and WHRD Funding Window

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, missions, and direct support projects;
• Make travel arrangements for the Programme Team, including travel requisitions and claims;
• Organize and coordinate filing of documents; maintain mailing lists.

Facilitation of knowledge building and knowledge sharing

• Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

Key Performance Indicators

• Timely and accurate administrative and logistical support to events, workshops, and missions;
• Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
• Timely and accurate tracking of data for management and donor purposes;
• Quality maintenance of internal systems and files;
• Quality and timely support to programme team.

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Knowledge of programme management;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Good financial and budgeting skills using the ERP system;
• Good IT skills and ability to work on MS Word and MS Excel.

Please visit this link for more information on UN Women’s Core Values and Competencies:? http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf

Education and certification:

• Completion of secondary education required.
• Bachelor’s degree in Business or Public Administration is an asset.

Experience:

• At least 5 years of progressively responsible experience in administrative or programme management/support;
• Experience in working in a computer environment using multiple office software packages;
• Experience in the use of ATLAS or other ERP financial system is a requirement;
• Experience in supporting a team is an asset.
• Experience working UN system is an asset

Language requirements:

• Fluency in English is required;
• Knowledge of the other UN official working language is an asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

This position is subject to local recruitment. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided?on the basis of?qualifications, competence, integrity and organizational need.?

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.?

UN Women?has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.? All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)?