Senior Assistant

☞ Edwards Lifesciences

View: 133

Update day: 10-04-2024

Location: Nyon Vaud VD

Category: Administrative / Clerical / Assistant Worker Part-time Sales IT - Hardware / Networking Information Technology Legal / Contracts Executive management Officer Serving / Cleaner / Maids PG / PB / Reception

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Job content

Provide administrative support to assigned department, individual, and/or area (Business Unit SVP, VP’s...). This is an on site role based in Nyon.

Key Responsibilities :
  • Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited supervision
  • Assist in semi-routine administrative projects/tasks
  • Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
  • Manage schedule and calendar of management with attention to accuracy and detail
  • May plan and execute meetings and events, under supervision
  • Use broad range of computer programs to support development of correspondence, presentations, and to perform data entry in support of a department, significant organization
  • Assistance to the company directors with respect to various administrative tasks including:
o travel arrangements i.e. flight, car rental, accommodation bookings
o processing and preparation of travel expenses
o tailoring/finalizing business presentations
o prepare meeting minutes
  • Schedule domestic and international travel in compliance with existing policies and procedures
  • Cooperate and support larger corporate events (e.g. conferences, team-buildings, Xmas party together with Office Supervisor)
  • Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives)
Education and Experience :
H.S. Diploma or equivalent 4 Years previous related experience required
English and French are required

Additional Skills :
  • Proficiency in Microsoft Office Suite
  • Good written and verbal communications skills, able to build connections
  • Good problem-solving skills and service orientation
  • Ability to manage travel arrangements
  • Attention to detail
  • Excellent interpersonal and communication skills and good manners
  • Pro-active attitude , an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen
  • Highly organized, accurate, consistent and dedicated to performing the internal/external client experience
  • Able and willing to work effectively in a team as well as on its own
  • Works well under pressure
  • Full knowledge and understanding of Edwards policies, procedures, and administrative requirements
  • Contacts are across the organization, and may include external contacts
  • Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control
About Edwards Lifesciences

Edwards Lifesciences is the global leader in patient-focused medical innovations for structural heart disease and critical care monitoring. We are inspired to help patients. We collaborate with the world’s leading clinicians and researchers to address unmet healthcare needs, working to improve patient outcomes and enhance lives. Join our team of over 19,000 dedicated, unique individuals and discover how you can make a difference.

COVID Vaccination Requirement

Edwards is committed to complying with the requirements and guidance from our government authorities and to protecting our vulnerable patients and the healthcare providers who are treating them around the world. As such, all Healthcare Interacting positions require COVID-19 vaccination, which includes anyone who directly interfaces with patients and those who interact with healthcare providers as part of their role. If hired, as a condition of employment, you will be required to submit proof that you have been fully vaccinated for COVID-19, unless you request and are granted a medical or religious accommodation for exemption from the vaccination requirement. This vaccination requirement does not apply in countries where it is prohibited by law to impose vaccination. In countries where vaccines are less available, or other requirements exist, we may institute alternate measures that optimize patient safety and healthcare provider safety, which may include regular COVID testing or specific masking requirements.

For United States Applicants Only:
Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.
Know your Rights: Workplace Discrimination is Illegal Poster
Disability accommodation for employment applicants
Edwards E-Verify
Family and Medical Leave Act (FMLA)
Employee Polygraph Protection Act (EPPA)
Pay Transparency Notice
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Deadline: 25-05-2024

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