Administrative Assistant 100% ASAP

Job content

• International and fast paced company within the pharma industry|Temporary contract for 6 months with possibility of extension

About Our ClientFor our client, an international company with an excellent reputation in Zürich, we are currently looking for a well organised, dynamic Administrative Assistant 100% who is able to start on short noticefor a six monthtemporary contract with possibility of extension.Job Description

• Provide general administrative support
• Assist with planning and organizing internal and external business meetings, events and workshops
• Invoice Process (Reviewing, processing resolve invoice issues)
• Liaise with Accounts Payable and Controllers on invoice payment and administrative issues
• Assignment of POs and acceptance of invoices in ARIBA
• Purchase Order Process
• Prepare annual and ad hoc PO’s
• ARIBA Vendor Creation
• Support the annual and mid-year budget process
• Support contract creation and completion
• Support correspondence and communications with suppliers and external 3rd parties
• Ensure ongoing optimal supply of parking spaces to satisfy the demand
• Meeting room bookings
• Manage the supply of general office stationery, supplies and branded printed matter

The Successful Applicant

• Commercial education and 5-7 years’ similar experience
• Experience in a similar role
• Excellent communication and organizational skills
• Self-driven and able to work independently
• Structured, detail-oriented, and highly accurate working style
• Capable of delivering tasks in a timely manner even in hectic situations
• Excellent skills in relevant PC tools including MS office, Ariba, SAP FI/CO
• German and English language fluency (written and verbal)
• Comfortable operating in a dynamic international corporate environment

What’s on OfferAre you available on short notice and looking to take on a new challenge? Do you speak fluent German and English and do you like to work within a fast paced environment? Then we are looking forward to receiving your online application!Contact: Theresa StraubQuote job ref: JN-072023-6117917