Executive Assistant

Who we are looking for:

This role will provide administrative support to three client facing Executives within EMEA

Why this role is important to us:

The team you will be joining is a part of State Street Bank International. SSBI gives asset owners and managers access to the essential financial tools they need to deliver effective investment solutions. From core custody, accounting, fund administration and shareholder recordkeeping, to complete operations solutions and servicing for alternative assets like OTC derivatives, private equity and real estate, SSBI’s tools help our clients make better investment choices and act on growth opportunities.

Join us if making your mark in the financial services industry from day one is a challenge you are up for.

What you will be responsible for:

As Executive Assistant you will be in charge of:

• Diary management
• Answering and distributing calls
• Booking travel (incl. visa applications) in accordance with client meetings and travel policy
• Processing expenses
• Client facing responsibilities inclusive of on-site visit coordination (greeting, logistics et al)
• Assisting with and coordination of projects
• Coordination of and minute taking for Committee and Management Meetings
• Client communications and relationship management – mailing/address lists, arrangement of in-person meetings
• Onboarding of new staff members
• Office Management incl. IT coordination and Business Continuity Representative
• Holiday cover of another Executive Assistant

What we value:

These skills will help you succeed in this role:

• Ability to structure work in a complex, dynamic and international environment
• Strong communication skills and service orientation
• Strong time management and interpersonal skills as well as integrity
• Team player
• Self-motivated and assertive working style. Ability to prioritize.
• Ability to work under pressure and stay calm also in uncomfortable situations

Education & Preferred Qualifications:

• Commercial education and/or completed Bachelor’s or Master’s degree
• Several years of experience in a similar position (Executive Assistant/Team Assistant) within a multi-national environment
• Financial Services experience beneficial
• Proficiency in MS Office applications
• Fluency in German and English (both written and spoken) – a third language would be beneficial.
• Service minded