Executive Assistant (m/f/d)

Job content

The Position

Who We AreAt Roche, we are passionate about transforming patients’ lives, and we are bold in both decision and action - we believe that good business means a better world. That is why we come to work every single day. We commit ourselves to scientific rigor, unassailable ethics, and access to medical innovation and and for all. We do this today to build a better tomorrow.Roche is strongly committed to a diverse and inclusive workplace. We strive to build teams that represent a range of backgrounds, perspectives, and skills. Embracing diversity enables us to create a great place to work and to innovate for patients. The Opportunity as a member of the Global Diagnostics Partnering Assistant Chapter, the Executive Assistant will be an integral part of a globally operating team.You will be part of the weekly Admin Huddle, identifying and communicating issues proactively, finding solutions, sharing best practices and optimising the workload of the Admin Chapter.In this role, you will support the Partnering Leadership as a single point of contact with executive tasks and the various Networks and Chapters within Roche Diagnostics Partnering with a variety of highly sophisticated and ambitious administrative and operational activities, including but not limited to: Administrative tasks

• Actively participating in meetings with other professionals, promoting our new ways of working (as part of the new Diagnostics operating model) and improvements to work processes, as well as sharing ideas and support amongst colleagues
• Serving as point of contact for enquiries, requiring deeper knowledge of business topic
• Managing budget, preparing and submitting purchase orders and maintaining vendor relations, accruals and compiling expense reports
• Routinely working with Executive Assistant(s) and supporting leadership by demonstrating flexibility, adaptability and positive behaviour in the face of change
• Being a ’cultural ambassador’ for the team, acting in a professional and exemplary manner whilst supporting change management activities
• Inbox and calendar management
• Management of guests, interaction with external companies and senior executives
• Coordinating and manage scheduling of department/functional meetings
• Management of office supplies and travel

Project tasks

• Contribute and strengthen agile practices within the team, e.g. by taking on occasional scrum master responsibilities, preparing team stand-ups or retrospectives or by contributing to work of the Diagnostics Agile Coaches team
• Tracking contracts, arranging signatures Project support
• Planning and coordinating onsite/offsite meetings and/or team events, coordinating national/international travel and conference calls
• Provide basic meeting support. E.g. meeting time keeper, and takes minutes and actions
• Channeling executive and employee communications
• Assisting in editing and formatting executive level presentations, reports and other business documents, compiling highly confidential business information
• Contact person for new software to implement in the department
• Interview scheduling
• Planning and support of onboarding and offboarding activities, developing and/or deliver training and onboarding materials for new team members and potentially other stakeholder groups Executive support

Who You AreWe are looking for a motivated and committed person able to inspire our team oriented towards the values of passion, integrity and courage!MindsetWe@RocheDiagnostics is the mindset and culture we as Diagnostics colleagues strive to adopt to help achieve our vision and realize our strategy. The dimensions are:We are passionate about our customers and patientsWe radically simplifyWe trust, collaborate & have funWe ALL leadWe experiment & learnThe Partnering Executive Assistant will be expected to demonstrate the We@RD dimensions and help evolve the functions culture beliefs and bring We@RocheDiagnostics to life, as part of the transformation journey of Diagnostics (TransformD).

• You have an Associates Degree or equivalent experience and proven experience with relevant administrative assistance, ideally having worked in a global team environment
• You are digitally literate in Microsoft Office applications, G-Suite and SAP
• Excellent organizational and planning skills, including the coordination of multiple activities are part of your skills set
• You have an eye for business with a deep understanding of business processes and the ability to perform financial and other business analyses and reports
• You have good verbal and written communication skills especially in English. You are able to communicate clearly and concisely, in a highly professional and timely manner with all partners and you bring attention to detail
• You are experienced in developing and/or delivering group presentations, training documents and services tools
• You can demonstrate a track record and experience in handling highly confidential or sensitive information in a consistently appropriate and effective manner
• Moreover, you are eager to learn and willing to proactively contribute to the overall success of the organisation and the wellbeing of our team
• Strong interpersonal skills and considerable organisational skills are among your strengths and you know how to navigate internally to find the right resources and contacts quickly and effectively

Who we areAt Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.Basel is the headquarters of the Roche Group and one of its most important centres of pharmaceutical research. Over 10,700 employees from over 100 countries come together at our Basel/Kaiseraugst site, which is one of Roche`s largest sites. Read more.Besides extensive development and training opportunities, we offer flexible working options, 18 weeks of maternity leave and 10 weeks of gender independent partnership leave. Our employees also benefit from multiple services on site such as child-care facilities, medical services, restaurants and cafeterias, as well as various employee events.We believe in the power of diversity and inclusion, and strive to identify and create opportunities that enable all people to bring their unique selves to Roche.Roche is an Equal Opportunity Employer.