HR Shared Services Generalist

☞ FNZ

View: 176

Update day: 10-04-2024

Location: Chiasso Ticino TI

Category: IT - Hardware / Networking Information Technology Legal / Contracts

Industry:

Job type: 100%, Temps de travail : 90-100%

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Job content

Role Description
This position has responsibility for assisting the HR team in maintaining and administering the Human Resources function and supporting employees and managers mainly in our Swiss offices. Further involvement is expected in European wide projects within the rest of the team supporting EMEA (excl.UK) region. The role will allow the candidate to further develop their HR capabilities and will involve day to day interaction with employees and other stakeholders across all our Swiss locations.
You will become a member of an awesome team of 8 great colleagues providing support for 12 European countries. You will have a chance to show your skills and knowledge as well as develop yourself in new areas and to work on projects to streamline our processes and onboard new colleagues from acquired companies.
Specific Role Responsibilities
New Joiner Administration
  • Drafting offer letters & contracts of employment.
  • Administer all pre-employment screening for new joiners and employment screening for employees and manage any exceptions.
  • Administer entry medical check-ups.
  • Conducting induction sessions and administering system access.
  • Maintain Induction presentations and email communications ensuring they promote employee engagement from day one
  • Adding newcomers’ data to Workday, payroll and other systems as required.
  • Ensuring adherence with the probationary process for all new joiners.
Leaver Administration
  • Calculate notice periods & holiday entitlements and feed accurate information to payroll and update Workday accordingly.
  • Closing down system access and updating HR Systems.
  • Administer exit documents.
HR Administration:
  • Regular / monthly review of completeness of documents and actions at new hires / internal moves / salary & role changes or any changes of contractual conditions. Keeping all respective systems and trackers up to date.
  • Action all benefits administration including joiners and leavers.
  • Responsibility to maintain visa documents and work with visa vendor to keep this up to date.
  • Daily cooperation across wider HR teams/vendors to solve any issues or questions.
  • Project work on acquisitions and integrations with incoming companies.
HR Systems and Payroll
  • Action all role changes and salary increases – drafting amendments to contracts, updating HR systems.
  • Support monthly payroll process to ensure all information feeding into payroll is accurate (collection & preparation of input data; checking of payroll files and attendance).
  • Ensuring all employee records and HR systems are maintained, accurate and kept up to date at all times.
  • Updating the HR pages of the employee intranet.
  • Assisting with user issues relating to all HR Systems.
Employee Support
  • First point of contact for all queries sent to HR mailboxes.
  • Processing employer references, confirmation of employment upon employees´ request etc.
Other Requirements
  • Handle federal requests, surveys, applications.
  • Oversee and renew insurances, work permits and deal with sick / accident cases.
  • Preparing regular and ad-hoc reports for other areas of the business.
  • Liaising with external suppliers e.g. benefits or third party providers to solve any issues that arise.
  • To undertake any other projects/ tasks as may reasonably be required to facilitate the effective operation of the department and company.
  • Supporting junior colleagues within the team and sharing knowledge across HR function.
Experience required
  • Minimum of 2-year experience in HR field is required.
  • BSc/MSc in Human Resources (Certificat d’Assistante en Gestion du Personnel, Federal Brevet or similar)
  • Great knowledge of Swiss labor law, social insurances, benefits etc.
  • Fluent English and at least one of the following languages: Italian, French, German, both written and verbal communication skills.
  • Capable of working towards deadlines and adapting to changing conditions.
  • Strong initiative, decision making and problem-solving abilities.
  • Experience working in a fast-paced environment is essential.
  • High attention to detail (but not losing the bigger picture).
  • Problem solver.
  • Flexibility and willingness to learn and support team.
  • Experience using Workday and/or managing project work are welcomed.
  • Being organized and proactive, with the drive to deliver results and manage self effectively.
  • Experience handling confidential material.
  • To enjoy working with people and have the ability to work as part of a team as well as individually.
  • Intermediate computer skills e.g. experience of Microsoft Office package tools is essential.
#LI-JM2
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Deadline: 25-05-2024

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