Shipping Coordinator

☞ Christie’s

Visualizza: 117

Giorno di aggiornamento: 13-04-2024

Località: Genève Genève GE

Categoria: Amministrativo / Impiegato / Assistente Consulenza / Servizio Clienti Tecnologie dell’informazione Trasporti / Logistica / Magazzino Bellezza / Benessere

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Contenuto del lavoro

The Role

The Shipping coordinator embodies key responsibilities. It takes care of Luxury & Fine Art shipments organized for Geneva sales, importations, exportations and administrative work of the department. Full time position from April 1st , 2024.

Specific duties & responsibilities will include but are not limited to
  • Source and provide shipping quotes, create import/export invoices, meet deadlines and send shipment’s pre-alerts
  • Coordinating transports with suppliers: pre-sale, post-sale and returning items
  • Work collaboratively with internal stakeholders
  • Monitor shipment progress and update relevant parties
  • Maintain accurate records of shipments, including tracking information, delivery confirmations, as well as keeping track of weight, dimensions, and shipping data
  • Packing of jewels and watches to be shipped from Geneva office
  • Receive and give parcels in person to suppliers
  • Provide exceptional customer service by addressing inquiries and concerns related to shipping and delivery
  • Following sustainable practices and initiatives to minimize environmental impact
  • Administration support: CITES, receipt of deliveries, invoices, TIB files, filling sustainability and importations files
  • Filling and preparation of paperwork
  • Support co-ordination and facilitation of team meetings
  • Other duties as assigned by Line Manager
The Candidate
  • Experience in the luxury or art industry is recommended
  • Demonstrate excellent proactivity, communication & organisation skills
  • Be able to organise yourself, prioritise your own workload/activity and work to meet deadlines
  • Proven time/task management and problem solving abilities
  • A passion and determination to deliver a high standard of client service
  • Positive, dynamic attitude and team player
  • Ability to build strong relationships internally and externally
  • Share personal learning and case studies with others, presenting recommendations, and improvement to support good practice
  • A good problem solver with the ability to seek continuous improvement
  • Logical thinker & attention to detail
  • Proficient in using MS Excel, Outlook, Word, Adobe and PowerPoint
  • Fluent in French & English
The Benefits
  • Discretionary Bonus Target: (dependent on the business and employee performance payable in March each year)
  • Christie’s office closure (guaranteed between 25th Dec – 2nd Jan)
  • 25 days annual leave + 1 day Birthday leave + 1 day volunteering leave
  • Additional 1 week’s annual leave in the anniversary year (5, 10, 15 etc years’ service)
  • Flexible Fitness Fund - £400 per year expense allowance for health and wellness related activity (taxable)
  • Life Assurance
  • AXA Private Health Insurance – no employee contribution needed, subsidised for other family members (taxable benefit)
  • Unum Dental Care – (may be added at personal cost)
  • Guaranteed income insurance in the event of sickness, personal injury and occupational injury
  • Employee Assistance Programme – access to personal advice and support services including counselling
  • Eyecare vouchers (once a year)
  • Cycle to Work
  • Christie’s Extras – discounts on over 800 retailers, holiday packages, dinners and weekly shops
Closing date: 24th March 2024
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Scadenza: 28-05-2024

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