Executive Assistant (f/m) 100% in Lausanne

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

The opportunity

The position is meant to provide day to day support, allowing the Partners you support to fully focus on the business aspects of the job, while the operational and administrative follow up of the ongoing projects is covered in a professional and thorough manner. You will become a part of a very dynamic team with the possibility to make your mark. So whenever you are interested in being right at the heart of that challenge, we have interesting opportunities for you.

Your Key Responsibilities

• You will proactively support a number of Partners and Associate Partners with respect to their administrative tasks and processes

• You will be responsible for monitoring quality and quantity of daily work according to the defined scope of work, ensure a continuous improvement of service quality, foster knowledge sharing and promote best practices

• You will be setting up complex meetings and manage Partner’s agendas, make travel arrangements, and take minutes in French and/or English.

• You will be responsible in creating reports and presentations, manage invoices and physical mail

• You will be responsible for correspondence, presentations, reports, invoices, and other relevant documents in collaboration with the centralized teams

• You will organize events and participate actively

• You will coordinate and support tasks in relation to client facing activities such as organizing client events as well as internal activities related to team, trainings, social, etc.

• You will be responsible in maintaining several internal databases, process expense reports and similar tasks

• You will act as an interface, internally between different departments and externally with customers

Skills and attributes for success

To qualify for the role you must have:

• a diploma in administration management, or a higher professional diploma is a plus

• 2-5 years of experience as Executive Assistant in a complex Swiss entity or an International organization

• French native speaker with a proficiency in English both in writing and spoken. German will be considered a super plus

• a broad knowledge of Microsoft Office programs, numerical insights, and analytical skills

• the ability to work effectively in a fast-paced, multi-tasking environment

• detail oriented and take ownership for the delivery of high-quality work

• confident about adapting and embracing new technology and tools

• open minded, flexible, and solution-oriented professional who appreciates working in a team and likes to explore and implement new ideas

• a team player with good communication and interpersonal skills

• a high level of stress tolerance

What we offer

• International multi-cultural team of highly motivated professionals

• Continuous personal development with a steep learning curve – a system of trainings, mentoring, counselling, and on-the-job learning

• Modern working environment and equipment, fostering mobile working flexibility

• Transparent performance-based recognition and progression system

• Acquire a fully accredited corporate MBA (EY Tech MBA) from Hult International Business School, whilst working with EY, completely free*

• Hybrid working model (i.e. flexible working time and home office)

If you can demonstrate that you meet the criteria above, please apply for this position online. For further information please contact our recruitment team (recruitment.switzerland@ey.com / +41 58 286 33 66).

The exceptional EY experience. It’s yours to build.

EY | Building a better working world

• 
  exception of EY contractors, interns and alumni.

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

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Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.