Project Manager

Job content

Founded in early 2000, EGG Events is a full-service event planning and production agency, with offices in France, Switzerland, Belgium, USA, Italy & UAE. Over the years, we’ve created and produced meetings and other events for some of the biggest names in the global pharmaceutical and healthcare industries and we’re a steadily growing reference in the technology, sports, luxury goods, and financial services sectors, too.

Hours: Full-time position

Location: Egg Switzerland / Meyrin – Geneva

The Project Manager will consistently deliver exceptional service to our clients through excellent logistical project management. She/he will be responsible for managing several internal and client-facing events and conferences.

This role requires excellent event-planning skills along with the ability to define project milestones and deadlines and coordinate external contractors to ensure a successful event that meets organizational values, goals, and expectations.

EVENT OPERATIONS RESPONSIBILITIES

• Responsible for the planning and execution of multiple key events: congresses, seminars, incentives, conventions, etc…
• Coordinate print materials, registration, transportation, hotel accommodations, food & beverage, gift selection, audio-visual needs, webcasts
• Coordinate creation and design of event collateral including save-the-dates, invitations, speaker booklets, attendee lists, agendas, and other marketing materials
• Manage all aspects of the event operation from initial briefing to reconciliation
• Be responsible for accurate and timely budgeting and reconciliation of events
• Travel (approximately 10% annually) for Domestic and International site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams
• Sourcing, negotiating, and managing site selections, contracts, and vendors (i.e. Venue Finding Agents, venues, transportation, audio-visual, entertainment, etc.)
• Managing a small team such as delegate managers, ticketing and project assistant
• Work with the team to ensure adherence to the client’s standards of operation

ADDITIONAL EXPECTATIONS

• Be proactive with ideas and creative solutions
• Create and closely monitor value adds at every opportunity
• Share knowledge of best practices, new suppliers, services, and venues
• Field questions and offer advice to team members to assist with creative problem solving

QUALIFICATIONS

• Previous experience in Event Management experience with a focus on logistics.
• Fluent in English and French, German is a plus
• Applicant must be eligible to work in Switzerland – part of the EU or must already have a permit to work in Switzerland.
• Proven ability to think innovatively to bring events/programs to fruition
• The ability to manage multiple smaller projects simultaneously
• Experience with high-level conferences, incentives, meetings, and logistics
• Budget creation, management, and reconciliation experience
• Excellent supplier knowledge and negotiating skills
• Strong team player and ability to manage small teams on-site
• Strong leadership skills in motivating colleagues in a manner that enhances working relationships and encompasses the company brand and values
• Resourceful individual with the ability to work independently and to work well under pressure to meet established deadlines
• Willing to travel Domestically and Internationally, weeks and/or weekends
• Excellent knowledge of Microsoft Office, experience in delegate management tools is a plus

Start date:June 2022

If your experience matches the key requirements and responsibilities as listed here above, please reflect these in your CV. Only qualified candidates will be contacted.

Please note that we cannot respond to all applications, should you not hear from us within 14 days please consider your application unsuccessful.

Contact:  jobs.ch@egg-events.com