Personal Assistant - Office Manager

Ver: 145

Dia de atualização: 29-03-2024

Localização: Nyon Vaud VD

Categoria: Administrativo / Escriturário / Assistente

Indústria: Information Technology Services Staffing Recruiting Financial Services

Posição: Entry level

Tipo de empregos: Full-time

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Conteúdo do emprego

Field in-person - Wonderful opportunity to set up a Family Office |Full Time Personal Assistant

About Our Client

Our client is a newly based consultancy firm on la Cote which is looking to scale up.

Job Description

Coordination ofthePartner’s leadership team and activities
Preparation of material and attendance at meetings with Partners, to capture, drive track actions
Championing the use of self-service tools and process support where applicable
Assistance to other grades for matters relating to the partners they support.
Oversight of Partner business, industry and current projects, with an understanding of Partner objectives, time-lines and critical milestones
Liaising with clients, colleagues and other EAs, including liaison with client peers for meetings and events
Extensive calendar and diary management (with an ability to manage, delegate and make decisions)
Coordinating schedules, meetings and appointments
Answering and directing telephone calls
Managing Partner in-box and drafting/sending responses
Arranging travel, PTA, visas and booking accommodation
Arranging dinners, events and public appearances etc.
Creating documents, letters etc using the Microsoft Office suite
Supporting and covering other EAs in the team for sickness/absence/increased workload etc
Working effectively in diverse teams within an inclusive team culture where people are recognised for their contribution

The Successful Applicant

Intermediate/Advanced knowledge of Microsoft Office Word Outlook
WorkingknowledgeofExcelPowerPoint
Excellent organisational and diary management skills
Ability to work accurately and effectively under pressure
Abilitytoprioritise and manage ownworkloadtomeetdeadlines
Abilitytoactwithdiscretion, confidentiality and personalsensitivity in all aspects oftherole
Abilitytoquicklyestablish rapport withPartners and staff atalllevels
Abilitytocommunicateeffectivelyatalllevels, internally and externally; written and spoken
Abilitytowork on own initiative and use ownjudgementtoproblemsolve
Maintains a positive, professional and proactive approach; articulates thoughts and ideas in a manner which instils confidence in others and builds relationships at all levels across the business and with external contacts

What’s On Offer

To be discussed.

Contact: Marine Moncozet

Quote job ref: JN-102021-3613975

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