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Personal Assistant - Office Manager
View: 146
Update day: 29-03-2024
Category: Administrative / Clerical / Assistant
Industry: Information Technology Services Staffing Recruiting Financial Services
Position: Entry level
Job type: Full-time
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Job content
- Field in-person - Wonderful opportunity to set up a Family Office |Full Time Personal Assistant
Our client is a newly based consultancy firm on la Cote which is looking to scale up.
Job Description
- Coordination ofthePartner’s leadership team and activities
- Preparation of material and attendance at meetings with Partners, to capture, drive track actions
- Championing the use of self-service tools and process support where applicable
- Assistance to other grades for matters relating to the partners they support.
- Oversight of Partner business, industry and current projects, with an understanding of Partner objectives, time-lines and critical milestones
- Liaising with clients, colleagues and other EAs, including liaison with client peers for meetings and events
- Extensive calendar and diary management (with an ability to manage, delegate and make decisions)
- Coordinating schedules, meetings and appointments
- Answering and directing telephone calls
- Managing Partner in-box and drafting/sending responses
- Arranging travel, PTA, visas and booking accommodation
- Arranging dinners, events and public appearances etc.
- Creating documents, letters etc using the Microsoft Office suite
- Supporting and covering other EAs in the team for sickness/absence/increased workload etc
- Working effectively in diverse teams within an inclusive team culture where people are recognised for their contribution
- Intermediate/Advanced knowledge of Microsoft Office Word Outlook
- WorkingknowledgeofExcelPowerPoint
- Excellent organisational and diary management skills
- Ability to work accurately and effectively under pressure
- Abilitytoprioritise and manage ownworkloadtomeetdeadlines
- Abilitytoactwithdiscretion, confidentiality and personalsensitivity in all aspects oftherole
- Abilitytoquicklyestablish rapport withPartners and staff atalllevels
- Abilitytocommunicateeffectivelyatalllevels, internally and externally; written and spoken
- Abilitytowork on own initiative and use ownjudgementtoproblemsolve
- Maintains a positive, professional and proactive approach; articulates thoughts and ideas in a manner which instils confidence in others and builds relationships at all levels across the business and with external contacts
To be discussed.
Contact: Marine Moncozet
Quote job ref: JN-102021-3613975
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Deadline: 13-05-2024
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