Corporate Event Manager

☞ INTERNATIONAL OLYMPIC COMMITTEE

View: 153

Update day: 22-04-2024

Location: Lausanne Vaud VD

Category: IT - Hardware / Networking Transport / Logistics / Warehouse

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Job type: 100%, Intérim

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Job content

Department: Corporate Events and Services
Location: Lausanne, Switzerland
Contract Type: Temporary (16 Months)
Activity Level: 100%
Start Date: 01.09.2023
Deadline to apply: 31.07.2023

As a Corporate Event Manager, organise IOC corporate events locally and abroad.

Main responsibilities
  • Coordinate small- to large-scale events.
  • Interact as Event Specialist in specific functional areas related to Olympic Games projects.
  • Manage specific projects as per the global meeting calendar of the IOC Corporate Events & Services department.
  • Develop, produce and deliver projects from bid process/first proposal right up to the staging of the event by:
  • Coordinating all or any of the project-related activities, such as online registration, arrival and departure, transport, accreditation, welcome services, accommodation, meeting rooms, IT, logistics, F&B, events and hospitality activities with all parties involved.
  • Set, communicate and maintain timelines and priorities for every topic within a project.
  • Develop and maintain client relationships to ascertain and monitor their precise requirements and evolution of needs.
  • Negotiate event venues and hotel contracts.
  • Manage supplier relationships.
  • Monitor project budgets and contracting process from start to finish.
  • Manage administrative tasks and project-related correspondence.
  • Ensure that the IOC’s interests, especially in the fields of reputation and brand protection, are properly represented and preserved.
  • Provide top-quality customer service and state-of-the-art event operations.
  • Collect and consolidate post-event financial aspects, statistics and recommendations.
  • Provide optimum professional and personal contributions to the IOC Corporate Events & Services team.
  • Assist colleagues within the IOC Corporate Events & Services team with their respective workload and activities.

Our requirements
  • Higher education, hotel school/tourism training or equivalent.
  • 5+ years’ experience in the field of international events management.
  • Excellent knowledge of English and French (preferably bilingual), other languages being an asset.
  • Excellent knowledge and command of Word, Excel, PowerPoint, event-related IT solutions, Outlook and the internet.
  • Excellent sense of planning and organisation.
  • Good analytical and summary skills.
  • Willingness to travel.
  • Excellent negotiation skills.
  • Strong mastery of budgets.
  • Creative approach to problem-solving.
  • Attention to detail, good at multitasking.
  • Ability to take initiative and to act independently.
  • Good team player, ability to work under pressure and meet tight deadlines.
  • Ability to learn quickly and to demonstrate proven service orientation.
  • Ability to deal with complex issues in an organised and efficient way.
  • Ability to interact with sensitivity, efficiency and professionalism with all kinds of people, create a climate of trust and appreciate the needs and expectations of one’s interlocutors.
  • Ability to remain efficient within a changing environment and to adapt positively to new tasks, responsibilities or people.
  • Ability to put ideas or facts in writing concisely and precisely so as to be clearly understood by all kinds of interlocutors.
  • Excellent written and oral communication skills.

Come and join an organisation where the spirit of inclusion, gender equality and diversity is embedded in its DNA and which focuses on what unites us – a passion for sport and its values. Work in a flexible and rewarding environment which offers competitive employee benefits and numerous incentives to live a sustainable, healthy and active life. By joining us, you become part of the Olympic Movement and help to build a better world through sport. You will have the opportunity to work with people of more than 70 nationalities.
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Deadline: 06-06-2024

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