Executive Assistant – EL L&I Leadership Team

☞ ABB

View: 191

Update day: 24-04-2024

Location: Zürich Zürich ZH

Category: Administrative / Clerical / Assistant

Industry: Appliances Electronics Manufacturing Electrical

Job type: Full-time

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Job content

Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future.

At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.

The Executive Assistant will be responsible for providing coordination, overall management, administrative and secretarial assistance to the EL Legal and Integrity Leadership

This position reports to

Global General Counsel

Your responsibilities
  • Main Support responsibilities: Performs complex administrative activities and takes responsibility for delivering specific department processes/programs. Competency in creating power point presentations and drafting communications for the team
  • Documentation: Research, compile, verify and analyze information, and issues special reports, presentations, organization charts, correspondence, etc. , manages travel claim expenses for all leadership team members
  • Communication: Responsible for different communication tasks within the EL L&I Leadership team and general EL L&I team, ensuring knowledge and information is shared and keeping others up to date. Keeps track of new processes, updates in policy and communicates proactively to the Leadership Team to ensure that everyone is up-to-date with information
  • Processes: Implements ABB processes and initiates continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.
  • Confidential support: Acts as point of contact for internal/external enquiries by phone and email, initiates action and makes judgments about urgency of issues. Provides confidential support to team members of the Leadership Team
  • Operational support: Attends all leadership team meetings and events, takes notes, records minutes of meeting, maintain LT Sharepoint, manages the calendar of the leadership team members, manages general administrative tasks related to onboarding of new hires, IT equipment requisition etc
  • Events: Arranges business internal/external events, including for example travel arrangements, itineraries, accommodation, conferences, visiting speakers etc.
  • Financial support: Provides financial support on a department/project level, monitoring legal budget spend, raising and approving POs/requisitions/invoices, competency with L&I claims and dispute management tools (ONIT/ELEM)
Your background
  • Comprehensive English literacy and communication skills (speaking, listening, writing, reading and translating)
  • Superior competence with Word, Excel and PowerPoint, ERP (SAP) and other software applications
  • Understanding of product and service business is an additional merit
  • Well-organized, good time management, multitasking, capable of working under pressure, reliable, customer oriented
  • Problem solving skills and can work on own initiative, high degree of independence, ability to exercise sound judgement
  • Efficient, follows up on tasks and tracks results with high work quality
  • Can-do attitude, hardworking and committed to getting the task done 100% correct on time
More about us

ABB’s Electrification Business Area is a global leader in electrical products and solutions, operating in more than 100 countries, with over 200 manufacturing sites. Our 50,000+ employees are dedicated to transforming how people live, connect and work by delivering safe, smart and sustainable electrification solutions. We are shaping the future trends of electrification, differentiating through technological and digital innovation while delivering an outstanding experience through operational excellence for our customers across utilities, industry, buildings, infrastructure and mobility. For more information visit https://go.abb/electrification

We look forward to receiving your application (documents submitted in English are appreciated). If you want to discover more about ABB, take another look at our website www.abb.com.

Work model: hybrid
82928770
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Deadline: 08-06-2024

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