Fund Monitoring Assistant, G5, TA, (9 Months), # 120129, Finance, PFP, Geneva, Switzerland

Job content

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfil their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

The Private Sector Fundraising section within UNICEF’s Private Fundraising and Partnerships Division works with National Committees and UNICEF offices to drive income growth. The Finance Services Unit serves as a reviewer of remittances from fundraisers and Natcoms offers a range of services and products are provided, which ensure that funds are strategically allocated, that UNICEF can deliver the highest quality programme results and that donors receive high-impact and meaningful donor reports that meet their expectations.

For every child, Hope

Purpose of the Job

The post performs a central role in reviewing the submission of incoming earmarked grants from National Committees and global private sector partners. The functions of this post involve liaising with National Committees and field offices to ensure that all incoming grants are aligned with quality income principles and that the intent of donors and recipient offices are properly reflected. Through this review process, grants are also validated for accuracy of programme selection, reporting terms and soft credit breakdowns and allocations. The post performs an important risk management role, working closely with other members of the team and the Division when incoming grants are deemed to pose a risk to the organization, either because of potential misallocation, funding restrictions or future reporting complications.

How can you make a difference?

Summary Of Key Functions/accountabilities

• Grant Management: Natcom Regular and Other Resources (RR and OR) income
  

Reviews & processes Other Resources grants from National Committees & other private donors ensuring that funds are appropriately allocated to UNICEF programmes.

Responsibilities Include

• Receiving contributions submitted from the Natcoms through the Funds Remittance and Management (FRM) system.
• Liaising with National Committees to verify that all information provided is accurate, including amounts, recipient country offices and programmes, and reporting requirements.
• Reviewing terms and conditions in donor agreement between remitting National Committees and recipient country offices to ensure they are aligned to UNICEF policy and the donor conditions can be met by UNICEF.
• As part of PFP’s effort to mobilize as much OR Regular income through the various initiative, ensure that funds are allocated to correct programme results and tagged correctly to the fundraising initiative.
• Daily interaction with other members of the corporate & philanthropy teams, ensuring consistent programmatic and financial approaches to accepting, processing, and allocating income.
• Communicating information regarding new funds to country offices, regional offices, and HQ to ensure they agree with donor conditions.
• Reviewing all OR remittances in FRM to ensure they meet the UNICEF contribution policy, and the required supporting documents are attached in FRM.
• Managing timely processing of contributions to meet year-end closure of accounts.
• Responding to grant extension requests from country offices, including requesting approval of extensions from National Committees and donors.
• Manage requests for support and information from internal and external stakeholders
• Responding to requests from National Committees, country offices, Headquarters units and other PFP sections (Corporate and Global Philanthropy) for information related to grant management policies and procedures, including contributions and grant-specific issues. Advice and recommend to natcoms, fundraisers and COS on programme coding.
• Manage OR Funds: Expired grants
  

Processing annual closure of expired grants for National Committees.

• Reviewing tables from DFAM/Budget Section on remaining funds for expired PBAs.
• Contacting country offices to clarify reasons for substantial remaining funds in expired grants.
• Preparing memos to National Committees seeking their approval to utilize unutilized funds during grant closure.
• Facilitating the submission of Note for the Record for Comptroller’s signature upon receipt of approval from Natcoms and Country Offices.
• Amending expired grants upon receipt of approved Notes for the Record.
• Administrative duties
• Performing other tasks as may be requested by the supervisor, including contributing to the team’s work in projects (e.g., testing of new procedures and transactions in FRM, VISION or changes to COGNOS and other systems).
• Providing backup cover to other contribution unit team members as required.
  

Deliverables

• Remittances reviewed on time and grants parked so that revenue becomes available to Recipient Offices as soon as possible.
• Grants parked with complete supporting documentation.
• Donor reporting requirements and schedules reflected correctly in Donor Reporting Portal.
• Grant extensions completed timely and in line with UNICEF regulations.
• Support provided to National Committees during transactions lifecycle in FRM.
  

Estimated Duration Of The Contract

• 270 days (9 months)
  

Reporting To

• Finance Specialist, P3
  

Workplace

• Geneva, Switzerland
  

To qualify as a champion for every child you will have...

Education

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
• Additional qualifications and training in the field of accounting, financial administration or related field is desirable.
  

Experience

• Minimum of 5 years work experience, 3 of which should be in grant management, accounting, financial administration, or related work with emphasis on computer applications.
• Proven ability to work with financial data, numbers and currency exchanges is essential.
• Knowledge of UNICEF structures is an asset.
• Good knowledge of UN automated systems and software applications (Word, Excel, SAP VISION, Cognos, PowerPoint) will be required.
• Experience in management of transactional compliance is an asset.
• UNICEF/UN experience is considered as an asset.
  

Language Requirements

• Fluency in English is required.
• Working knowledge of another official UN language (Arabic, Chinese, French, Russian, Spanish) is an asset.
  

For every Child, you demonstrate...

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA)

The UNICEF competencies required for this post are...

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drives to achieve impactful results (1)
• Manages ambiguity and complexity (1) are required.
  

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks

UNICEF PFP-Geneva is currently reviewing organizational changes; therefore, the exact future location of these posts is still under consideration/to be determined. Candidates may be asked to commence duties remotely. Should the selected candidate be assigned and relocate to Geneva, they may later be asked to relocate and be assigned to another location during the initial contract or assignment period.

General Service Staff are recruited locally. Candidates must be in possession of an existing visa/work permit or be a resident/citizen of Switzerland and/or commuting area to be considered eligible for this position.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.