Project Manager - Operations (Maternity Cover)

☞ Aman

View: 192

Update day: 08-04-2024

Location: Baar Zug ZG

Category: Administrative / Clerical / Assistant Arts / Design Restaurant / Hotel / Tourism Executive management Officer

Industry:

Job type: 100%, Intérim, Temps de travail : 90-100%

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Job content

Aman:
At Aman we are on a mission to create the world’s ultimate luxury lifestyle brand; hotels, resorts, experiences and products which transform our guests’ perspectives and daily lives. To achieve our ambitions, we capitalise on our unique combination of world-class and diverse talent, unmatched design, and access to locations, cultures and experiences few are privy to. We live by the ‘Aman way of life’ – a mindset shared by our guests and employees which creates a lifelong sense of belonging driven by our values of:

Invest in individuality – fostering an environment where each person can push boundaries, take risks and challenge norms.

Nurture pathfinder spirit – exploring experiences, opportunities and locations which transform into new exciting ventures.

Act like owners – taking the charge, leading by example and an immense sense of pride in their work.

Celebrate communities – ensuring that every member of our community is looked after and nurtured in a compassionate, respectful and collaborative manner.
Location:
This position is located at our corporate office in Baar, Switzerland.
Overview:
This is a six-month maternity cover, starting in July. The Project Manager Operations reports to the Managing Director - New Openings and will assist with coordinating the pre-opening phase of our new properties. The main responsibility of this position is to ensure that the critical path timeline is in place, aligned and on target, ensuring constructive and effective communication within the core group that is involved in the openings at Aman and Janu
Responsibilities:
  • Monitoring and support coordination of all steps within the pre-opening critical path (maintaining project documentation, assist in data entry tasks)
  • Keeping track of critical path milestones, reviewing, and raising awareness in view of any possible time constraints; consolidating milestones progress with relevant stakeholders and report to the pre-opening team on a weekly basis
  • Support with delegating tasks and liaising with all corporate, and regional colleagues and General Managers as well as with 3rd parties on all pre-opening related tasks
  • Works with the Aman opening team on agreed objectives and ensure appropriate use of technology (Smartsheet, OneDrive etc) to effectively communicate and influence throughout the organization in a timely, high-impact manner.
  • Responsible of training the onsite pre-opening team and involved corporate colleagues on the usage of the critical path. (Smartsheet)
  • Works closely as part of the Openings team with Aman Technical Services and Design team to develop and define concepts for the new projects.
  • Organizing and facilitating pre-opening calls; writing, distributing meeting minutes accordingly and follow ups on relevant discussions.
  • Planning, attending, and participating in meetings as required, liaising closely with the Openings team and GM of the future property.
  • Ensuring that clear and specific communication is shared internally with all stakeholders keeping them fully briefed on the progress of the opening operations.
  • Support with any relevant pre-opening administration and correspondence; following up where needed.
  • Monitoring of relevant procurement progresses and ensuring targeted timeline is met.
  • Assisting with logistical tasks related to the new opening.
  • Developing a comprehensive OSE budget for new properties based on Aman standards.
  • Working closely with the regional team on pre-opening budgets and manning, ensuring targeted timelines are met as per HMA.
  • Has a full and comprehensive understanding of the various legal documents related to the development of the project i.e. Hotel Management Agreement, Technical Services Agreement etc
  • Supporting any other opening related projects together with Corporate and hotel leadership
  • Ability to travel if required
Qualifications:
  • Strong communication & organizational skills
  • Willingness, ability, and sensitivity to adapt to local cultures
  • Strong administrative skills; experienced user in all common MS office applications and ideally project management technologies
  • Previous experience in collaboration across multiple levels and geographical locations within an organization
  • At least 4 years of relevant hotel operational experience; comparable service models & luxury levels and preferably experience in hotel openings
  • Ability to set and manage priorities and optimises time (understand project scope, complexity, effort, risk, resource needs, and timelines)
  • Ability to coordinate work under pressure with multiple stakeholders across different regions without losing the attention to detail
  • Capability to work on multiple projects / pre-opening phases in different stages at the same time
  • Excellent team player whilst maintaining an independent perspective
  • Positive attitude and eagerness to learn
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Deadline: 23-05-2024

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