Sr. Associate, Quality Support

☞ Moderna

View: 190

Update day: 24-04-2024

Location: Basel Basel-Stadt BS

Category: Quality Assurance / Quality Control

Industry: Biotechnology Hospital & Health Care Pharmaceuticals

Position: Entry level

Job type: Full-time

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Job content

The Role

Reporting to Vice President International Quality, the Quality Support will coordinate and support the International Quality organization for administrative and non-technical activities. In close collaboration with International Quality Management and other team members, the incumbent will support and execute administration tasks, as per applicable processes and systems.

The Quality Support will coordinate and communicate with internal and external Moderna’s stakeholders. Incumbent will work with information that is of a critical and confidential nature. A high degree of initiative, self-direction and collaboration is required. The role requires tact and discretion, highly professional and corporate presence, self-confidence, flexibility, and adaptability. Ability to effectively work in a fast-paced changing corporate environment is critical to success in the position.

Here’s What You’ll Do
  • Proactively manage calendars and provide scheduling support for the International Quality Leadership team
  • Coordinate administrative and IT tasks for onboarding of newcomers
  • Manage administration tasks in systems, in close collaboration with the team and stakeholders (purchase orders, timesheets…)
  • Prepare expense reports; approve online expense, time off submittals and Workday actions as assigned
  • Coordinate internal/external meetings with efficiency and detail; communicating clearly to explain conflicts and need to re-prioritize
  • Manage organization and documentation of International Quality Leadership meetings.
  • Manage travel arrangements both domestic and international
  • Manage standing meetings and off sites with leaders’ teams as required
  • Manage all aspects of conference attendance – registration, travel, pre-attendance prep meetings.
  • Analyze needs and problems, and determine approach and priority in collaboration with senior leaders, their teams and administrative colleagues across functions
Here’s What You’ll Bring To The Table
  • A minimum of 5 years of directly relevant experience providing senior leader level administrative support in a corporate environment (a degree is desirable), or a business degree with a minimum of 2 years corporate working experience.
  • Proficient in English, and local German as a minimum.
  • Proven ability to take initiative, determine priorities and exercise good judgment
  • Confidence with significant calendar management
  • Ability to recognize opportunities/gaps/obstacles, apply analytical and creative thinking to address issues or find innovative solutions and see it through to completion by taking ownership and accountability.
  • Professional confidence in own ability and demonstrated intuition as a result of experience working through complex situations/issues.
  • Demonstrated ability to work on multiple projects simultaneously leveraging strong organizational skills and flawless attention to detail, recognizing value and impact of the results
  • Proficiency in Microsoft Office
  • Demonstrated ability to work flexibly and take on projects as required
  • Senior level administrative assistant experience in a high growth, fast paced corporate environment preferred
  • Knowledge of biopharmaceutical industry a plus
About Moderna

In 10 years since its inception, Moderna has transformed from a science research-stage company advancing programs in the field of messenger RNA (mRNA), to an enterprise with a diverse clinical portfolio of vaccines and therapeutics across six modalities, a broad intellectual property portfolio in areas including mRNA and lipid nanoparticle formulation, and an integrated manufacturing plant that allows for both clinical and commercial production at scale and at unprecedented speed. Moderna maintains alliances with a broad range of domestic and overseas government and commercial collaborators, which has allowed for the pursuit of both groundbreaking science and rapid scaling of manufacturing. Most recently, Moderna’s capabilities have come together to allow the authorized use of one of the earliest and most effective vaccines against the COVID-19 pandemic.

Moderna’s mRNA platform builds on continuous advances in basic and applied mRNA science, delivery technology and manufacturing, and has allowed the development of therapeutics and vaccines for infectious diseases, immuno-oncology, rare diseases, cardiovascular diseases and auto-immune diseases. Moderna has been named a top biopharmaceutical employer by Science for the past six years. To learn more, visit www.modernatx.com .

Moderna is a smoke-free, alcohol-free and drug-free work environment.
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Deadline: 08-06-2024

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