Senior HR Administrator

Job content

Responsibilities

This position has two main responsibilities:

• One area would focus on supporting the HRBP Europe in reviewing and improving our internal processes in Europe
• Second area of focus would be to assist the HR Shared services team in maintaining and administering the Human Resources function, supporting employees and managers in EMEA (excl.UK) region
  

The first 6 months to 1 year would be 80% dedicated to process improvement and 20% managing business request. Then the role would transfer to 50/50.

Process Improvement

• Assess where we are on setting up some processes in different countries in Europe (France, Spain, Italy, Switzerland)
• Identify possible gaps in the processes in those countries
• Bring some solutions
• Working with the HRBP Europe and HR Shared serve team to Implement new processes
  

New Joiner Administration

• Drafting offer letters & contracts of employment.
• Administer all pre-employment screening for new joiners and employment screening for employees and manage any exceptions.
• Administer entry medical check-ups.
• Conducting induction sessions and administering system access.
• Maintain Induction presentations and email communications ensuring they promote employee engagement from day one
• Adding newcomers’ data to Workday, payroll and other systems as required.
• Ensuring adherence with the probationary process for all new joiners.
  

Leaver Administration

• Calculate notice periods & holiday entitlements and feed accurate information to payroll and update Workday accordingly.
• Closing down system access and updating HR Systems.
• Administer exit documents.
  

HR Administration

• Regular / monthly review of completeness of documents and actions at new hires / internal moves / salary & role changes or any changes of contractual conditions. Keeping all respective systems and trackers up to date.
• Action all benefits administration including joiners and leavers.
  

HR Systems and Payroll

• Action all role changes and salary increases – drafting amendments to contract, updating HR systems.
• Administer periodical medical check-ups.
• Support monthly payroll process to ensure all information feeding into payroll is accurate (collection & preparation of input data; checking of payroll files and attendance).
• Ensuring all employee records and HR systems are maintained, accurate and kept up to date at all times.
• Updating the HR pages of the employee intranet.
• Assisting with user issues relating to all HR Systems.
  

Employee Support

• First point of contact for all queries sent to HR mailboxes and during HR opening hours.
• Processing employer references, including letting & mortgage references, confirmation of employment upon employees´ request.
  

Others

• Preparing regular and ad-hoc reports for other areas of the business.
• Liaising with external suppliers e.g. benefits providers to solve any issues that arise.
• To undertake any other projects/ tasks as may reasonably be required to facilitate the effective operation of the department and company.
  

Requirements

• Confident with well-developed written and verbal communication skills in English and French, Spanish would be a strong advantage.
• Comfortable with projects based management
• Have some knowledge of HR or willing to learn
• Experience working in a fast-paced environment.
• Be organized and proactive, with the drive to deliver results and manage self effectively.
• Capable of working towards deadlines and adapting to changing conditions.
• Strong initiative, decision making and problem-solving abilities.
• Experience handling confidential material.
• Flexibility and willingness to learn.
• To enjoy working with people and have the ability to work as part of a team as well as individually.
• Intermediate computer skills e.g. experience of Microsoft Office tools is essential.
  

At FNZ, we recognize that diversity, inclusion and accessibility are important factors for our success. We embrace the unique perspective and capabilities of our current and future employees, which will help us continue to drive innovation and achieve our business goals. Recruitment decisions at FNZ are made in a non-discriminatory manner where all employees are valued and respected. In particular, we want to ensure accessibility needs are well supported thus, ensuring our recruitment process is fair and equitable for all applicants.

Please let us know if there is any support we can provide to ensure FNZ’s recruitment process is fully accessible to you. You can contact us at recruitment@fnz.co.uk to discuss specific requirements.